Join our team as an Administrative Assistant, supporting PTS Business Operations and managing a variety of administrative tasks in a dynamic environment. Oversee meetings, coordinate travel, and handle confidential materials. Ideal for candidates with senior administrative experience, strong organisational skills, and proficiency in German and English.
At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come.
Tasks
- Manage day-to-day activities and meeting schedules by organizing and coordinating internal and external meetings, videoconferences, teleconferences, and telepresence meetings
- Own PTST-LT operating rhythm and coordinate with other departments or functions to align agenda
- Support the department in dealing with other departments, affiliates, sites, and 3rd parties
- Organize travel, courses, and seminars in cooperation with the in-house travel center and/or external parties if needed
- Handle expense accounts and keep databases up-to-date (TouchPoint, address lists, intranet, team and affiliates’ contact)
- Prepare visitor programs, prepare entrance and leaving of employees, and support new employees (PTST-LT members)
- Account assignment of invoices for Head of technical Product Management & Strategy
Requirements
- Senior experience in the entire spectrum of administrative duties including proficiency with all office applications
- Self-directed and able to work with minimal supervision
- Highly skilled in writing and interpersonal communication, including persuasion and influence
- Strong organizational and project coordinator skills with a willingness to take initiative, displays professionalism in all internal and external endeavors
- Successful experience indicating attention to detail, quality of work, ability to work independently and in teams, strong follow-up skills and ability to manage multiple projects simultaneously
- Strong team player, e.g. good interpersonal skills and willingness to contribute to the team spirit
- Good command of German and English
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Über uns
Das Team
As a key member of the administrative group supporting PTS Business Operations, you will report directly to the Chief of Staff of PTS and work within a fast-paced and dynamic team environment.